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2009 ECA Alumni Small Grants Program
DEADLINE: Sunday, May 31, 2009
The 2009 ECA Alumni Small Grants Program (ASGP) is designed to support the professional development of U.S. Department of State, Bureau of Educational and Cultural Affairs (ECA) alumni and promote community development in alumni"s countries. Alumni may apply for a grant of up to $5,000 to conduct a community development or professional development project. (Small-scale projects should not exceed - $1,000. Large-scale projects can be up to $5,000) The project time period is 12 months.
1. Grant recipient must indicate:
a) Names the initiative group/NGO
b) Contact address, phone/fax number and e-mail address
c) Name and home address of Project Manager:
d) Bank Account Information ($/soms)
2. Background on the initiative group/NGO:
No more than 3 paragraphs
a) Primary goals
b) Previous grants received
c) How the NGO is funded
d) An example of a recent successful project.
3. Program Description
No more than 1 page
a) Statement of Objectives:
- Describe project goal(s);
- How it (they) will be achieved;
- Provide detailed description of program activities/events;
- Work Plan should be attached.
b) Project Justification:
- Why did you decide to apply to the U.S. Gov. to support your project?
- How will this project benefit for the Kyrgyz Republic?
- Describe the target audience: age groups, occupation, number of program participants?
- How will you measure the success or future of your project?
c) Program Duration
4. Budget
No more than 2 pages
a) Amount requested (in USD);
b) Itemized cost breakdown;
APPLICATION FORM GUIDELINES
PROPOSAL FORMAT:
- First draft proposal can be submitted in Russian, but the final version should be written in English.
- Proposal should not exceed 5 typed pages in font 12.
- Applicants should attach copies of resumes for the key personnel.
- Proposals should list any previous grants received in a form of attachment (date, amount, purpose) as well as any other funding sources.
- A copy of the registration papers of the organization should be attached.
- If you are not an NGO, please attach a letter from an organization supporting your efforts.
NARRATIVE PART:
Key questions to address in your proposal are:
- WHO (name of NGO, list of the names of the initiative group and its partners if appropriate),
- WHAT (planned activities),
- WHEN (program dates),
- WHY (the issue, target group and region(s)),
- HOW (what resources are available and which are requested),
- FOR WHOM (target audience),
- AT WHAT COST (budget and name of organization to which you submitted this grant (co-sponsoring is strongly encouraged)),
- WHAT ARE THE RESULTS (planned successful results and sustainability).
This includes:
- Justification should explain why you decided to apply to the U.S. Government for funding of this particular project; why a proposed project is important, who will be affected by this project, what difference it makes for the Kyrgyz Republic. Also, please explain what criteria you will use to measure the success or future of your project. (May also attach letters of endorsement attesting to the seriousness of the proposal.)
- Sustainability - if the project is intended to continue after the funding ends, the proposal must explain how the organization will fund the activity in the future.
- Proposals for publication of materials should describe the intended audience, content, and how materials will be distributed, and will normally be considered only if the language of the material is Russian, Kyrgyz or English. If U.S. Government funds are used to fund publication, the grant must include language granting copyright to the U.S. Government, or recognizing that the U.S. Government will have unlimited rights to reprint or distribute the material if it chooses.
PROJECT TIME-FRAME:
Project dates cannot exceed one year.
PROJECT SCALE:
Small-scale projects should not exceed - $1,000. Large-scale projects can be up to $5,000. If the scale of the project exceeds the limits, please consult with grant administrators.
For additional questions and submitting of the filled out application contact –
Natalia Djumanalieva,
Alumni and ELP Coordinator
Phone - 551241 (4415);
E-mail:djumanalievand@state.gov
Application forms with instuction and budget can be downloaded2009 ECA ALUMNI IN-COUNTRY TRAVEL GRANT PROGRAM
The ECA Alumni in-country Travel Grant Program covers only internal travel with in the Kyrgyz Republic.
- The applications are reviewed in the end of each month.
- The grantee should include a letter of invitation, acceptance or confirmation from the organizers of the venue.
- The Statement of Purpose is required. Please explain why you would like to attend this event and how it will benefit you and/or your community.
- Public Affairs Section encourages applicants to seek co-funding. Please enclose the names of possible sponsors or personal contribution in the budget of the application.
- Transportation costs should be limited to "economy class" travel.
- The use of "miscellaneous expenses" or any similar term as a budget item is unacceptable.
Application forms can be download in english language and russian language
For additional questions and submission of the filled out application contact
Natalia Djumanalieva,
ECA Alumni Coordinator
Phone: 996 (312) 551241 ext 4415
Fax: 996 (312) 551260
Email: djumanalievand@state.gov
2009 Project Smile
Deadline: Wednesday, June 17, 2009
Program Overview
Project Smile, a program of the Bureau of Educational and Cultural Affairs (ECA) of the U.S. Department of State and implemented by IREX, provides grants to alumni of selected ECA-sponsored programs to implement community service activities that will benefit an underprivileged group in their local community such as children at an orphanage, the disabled or the elderly.
Program Timeline
- Application Deadline: June 17, 2009
- Grant Award Recipients Announced: June 29, 2009
- Grant Period: Ten weeks (June 29, 2009 – September 4, 2009)
- Final Report Due: September 30, 2009
Technical Eligibility Requirements
Candidates will be considered without respect to race, color, religion, national origin, or gender. Persons with disabilities are strongly encouraged to apply. Project Smile is a merit-based competition open to:
Alumni of the:
- Edmund S. Muskie Graduate Fellowship Program (Muskie); or
- Eurasian Undergraduate Exchange Program (UGRAD) (formerly known as the FREEDOM Support Act Undergraduate Program);
- Alumni in good standing;
- Citizens of Armenia, Azerbaijan, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Turkmenistan, or Ukraine who are currently residing in one of these countries at the time of application;
- Individuals who have successfully fulfilled all requirements of previously awarded alumni grants; and
- Individuals who submit a complete application
Individuals in the following circumstances are NOT eligible for Project Smile:
- Individuals currently residing or working outside of one of the Eurasian countries listed above;
- Local employees of the U.S. missions abroad who work for the U.S. Department of State are ineligible for grants during the period of their employment and for one year following the termination of employment;
- Immediate families (i.e. spouses and dependent children) of U.S. Department of State employees for a period of one year following the termination of such employment. This provision does not disqualify self-supporting members of families who live apart from their parents;
- Persons arrested for, charged with, or convicted of a crime (excluding minor traffic violations);
- Current IREX employees and consultants and their immediate family members (spouses, parents, children, and siblings); or
- IREX reserves the right to verify all of the information included in the application. In the event that there is a discrepancy, or information is found to be false, the application will immediately be declared invalid and the applicant ineligible. Incomplete applications will not be considered.
Financial Provisions of the Grant
Maximum Grant Award: $250
Minimum Grant Award: $100
Disbursement of Funds
Some Project Smile grantees will receive their grant funds as a wire to their personal bank accounts. Consequently, these grantees will be asked to supply bank information in their Terms & Conditions document. For any non-U.S. based account, grantees must provide corresponding bank information (the bank holding your account can provide you with this information.)
Allowable Costs
- Project Smile funds may be used to purchase materials for the activity or to implement the activity, including:
- Trash bags for a park clean-up
- Transportation to a hospital, orphanage, or historical location
- Ads to recruit volunteers
- Materials to create costumes for a performance
- Art supplies
- Food or snacks for participants and volunteers, etc.
Unallowable Costs
Project Smile funds may not be used for the following:
- To purchase computer hardware or office equipment (i.e. printers, photocopiers, fax machines, webcams, software, etc.)
- To purchase construction and/or building materials (i.e. lumber, hardware, flooring, siding, lighting, plumbing fixtures, etc.)
- To purchase furniture
- To create organizational or personal web sites
- To purchase alcohol
- To give gifts or donations
- To provide honorarium or salaries to ECA alumni, including the grant recipient
General Application Instructions
- Please answer all questions in English;
- Please provide English translations for all documents in local language (reference letters, cost-share letters, etc);
- Please complete your project budget in U.S. dollars and your local currency;
- Include your full, legal name as it is spelled in your international passport. Do not translate name spellings (for example, write Mariya and not Mary);
- Provide complete contact information, including postal index codes for all address and country and city codes for telephone and fax numbers. Do not translate street or city names into English (for example, write Prospekt Mira not Peace Avenue);
- Do not leave any space blank. If a question does not apply to you, write N/A (not applicable); and
- All forms and supporting materials should be typewritten (if possible) and submitted with the complete application
Submission Guidelines
- Applications must be received no later than 17:00 on the date the applications are due;
- Applications may be emailed to smile@irex.org. When emailing applications, please send all attachments in one email message and include your last name in the subject line of the email.
- Submit one hard copy of the application to the IREX representative office in your home country. Please be sure to keep a copy of your completed application.
- Only one application per deadline for any individual alumnus/alumna will be considered.
State Alumni
All ECA alumni are encouraged to register and use the State Alumni Web site, at https://alumni.state.gov. State Alumni is a Web-based interactive directory for alumni of Department of State exchange programs. It extends the exchange experience for alumni after they return home from the U.S. This site also allows alumni to stay in contact with one another-and with the Bureau of Educational and Cultural Affairs-through networking and the sharing of useful information about professional opportunities. State Alumni may help Project Smile applicants when formulating a project idea or disseminating information about your project to other alumni. ECA alumni are strongly encouraged to register.
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